Wanting to participate a bit more deeply in the conference? There are several volunteer positions that need to be filled, from setup and tear-down, to front desk, to security, to technical assistants.
Do not worry if you’ve never worked at a conference before. Most of the positions do not require extensive experience. The most important qualification is that you can be depended upon to work your scheduled shift. Help us make this year’s conference a fantastic one!
POSITIONS
Tech Load-In Assistance
Unload a small truck full of audio-video equipment;, move it to the correct locations; assist tech leads with unpacking, running cables, simple equipment connections, and other setup.
Folder and Badge Preparation
Help prepare materials during the afternoon before the conference. Sort articles to go into the folders, then put in folders, both for participants and media. Break apart name tags, put them in plastic holders and sort alphabetically. Other pre-conference tasks that may need performing.
Registration Clerk
Check people in with a smile, hand out name tags, and handle questions. During slow times, check the NARSOL Literature Table for tidiness and restock brochures if needed.
Technical Assistant
Assist with AV and computer equipment during plenary and workshop sessions. Assure prior to each that microphone, speakers, projection, and laptop are functioning in each room and stay available for room hosts in case problems occur.
Security Support
Assist the Chief of Security as needed in monitoring the hall and rooms and checking badges.
Speaker Assistant
Connect with your keynote speaker well in advance to assure that they know where to go, have provided their PowerPoint to the AV tech, and have addressed any other needs. Assure that the speaker is on hand and ready before the presentation and has everything he/she needs.
Workshop Room Host
Assure ahead of start time that presenter has what they need. If there is a tech difficulty, locate the Tech Assistant to fix. Make sure presenter understands start/stop times. Announce the presenter at the beginning (just name and subject), start recording equipment if requested. At the end of the session give a 5-10 minute warning, and turn off equipment if requested. Please use the schedule at https://conference.narsol.org to select your slot. NOTE: presenters and rooms can shift right up until conference da
Tech Load-OUT Assistance
Assist with breaking down and gathering up all NARSOL equipment; pack into proper containers; load all items into truck and cars.
Ready to sign up?
Visit https://conference.narsol.org/volunteer-signup/ to get started.