Wanting to participate a bit more deeply in the conference? There are several volunteer positions that need to be filled, from setup and tear-down, to front desk, to security, to technical assistants.
Do not worry if you’ve never worked at a conference before. Most of the positions do not require extensive experience. The most important qualification is that you can be depended upon to work your scheduled shift. Help us make this year’s conference a fantastic one!
Check people in with a smile, hand out name tags, and handle questions. During slow time, check the NARSOL Literature Table for tidiness and restock brochures if needed.
Connect with keynote speaker well in advance to assure that the person knows where to go, has provided their PowerPoint to the AV tech, and has addressed any other needs. Assure that the speaker is on hand and ready before the presentation, and that the assigned “introducer” is also nearby and ready.
Tech / Room Host
Assure that workshop presenter for your room has the tech setup he/she needs, handle any tech problems that come up such as no sound, laptop not connecting to projector, projector not displaying, etc. Make sure presenter understands start/stop times. Announce the presenter at the beginning (just name and subject is fine), start the equipment if necessary, give a 5-10 minute warning, and turn off equipment at the end of the session.
Responsible for watching a particular entry or exit and assuring that only conference attendees with badges are permitted in the conference area. During slow time, take care of light general cleanup. This position involves standing and walking a good bit during your shift.
Sit at a laptop in the main room during a presentation, watching for chat messages from those who are viewing the live stream. Alert a technician if someone is having, as well as watch for and jot down any questions that may come in from listeners and deliver them to the speaker during Q&A. The monitor may use some discretion in passing along if a question seems off topic, or run them past someone else.
Prepare items the afternoon before the conference. Sort articles to go into the folders, then put in folders, both for participants and media. Break apart name tags, put them in plastic holders and sort alphabetically.
Tech Setup and Take-down
Assist with equipment setup on Thursday afternoon, with a tear-down on Saturday, re-setup on Sunday morning, and a final tear-down on Sunday following lunch.
Ready to sign up?
Before you sign up, click here to create a special volunteer login to easily track and update your volunteer shifts. Note: you will get your password by mail. Please check your spam folder if the email does not arrive promptly, and contact us if the email never arrives.
Already have your volunteer account? Sign in here. (This is NOT your NARSOL member account.)